EXECUTIVE ASSISTANT

Job Description

Level: Supervisor

Location: Riyadh, Saudi Arabia

Department: PMO

Contract Basis: Permanent Contract

Salary: Not Disclosed

Level: Supervisor

Posted: 8 days ago

KEY ACCOUNTABILITIES:

  • Assisting senior management and act as the first point of contact for internal and external customers/stakeholders.
  • Manage diary management and organisation of meetings.
  • Arranging in-country meetings; booking meeting rooms and liaising with guest/visitors to arrange meet and greets; sending directions to guests/visitors.
  • Take meeting minutes or action points.
  • Leading on travel arrangements both in-country and overseas and administering Visa Applications where necessary.
  • Working with senior management in organising overseas visits and venue location visits.
  • Producing correspondence and reports as directed.
  • Assist with presentations when required.
  • Assist with submitting expenses and other formal documents, when required.
  • Support all departments and teams’ requirements when required.
  • Provide support to new colleagues arriving in-country, where necessary.
  • Ensure smooth running of the office requirements, Wi-Fi, etc.
  • Provide cultural support to the team and assist in translations as and when necessary.
  • Supporting the team at other events, both in-country and overseas, when required.

EXPERIENCE

  • A track record as Executive Assistant or equivalent role.
  • Experience with strong brands, ideally within exhibitions and/or events.
  • Excellent knowledge of Microsoft Office Suite, specifically Word, Excel, PowerPoint.
  • Bi-lingual Arabic/English speaking.
  • Previous experience of working within a busy international team.

SPECIAL SKILLS

  • Excellent communication skills, both written and verbal.
  • Strong work ethic with excellent time management skills.
  • Precision and attention to detail
  • Ability to build strong relationships with the EA’s and build on existing relationships within the GAMI Departments.
  • Ability to forge strong external relationships with travel agents, accommodation, and logistics providers

THE RIGHT FIT

  • Positive mindset.
  • The capability of thinking differently / outside the box.
  • Passionate about delivering the best.
  • Tenacious, driven and single-minded to dominate their niche
  • Flair – someone who can adapt quickly to changing circumstances, focus on the company’s core task and stick to the vision.

 

Job Location

Riyadh, Saudi Arabia

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